Fri, 09/06/2013




Air Force Instruction (AFI) 32-7040, Air Quality Compliance and Resource Management,

Air Force Guidance Memorandum 1.2, dated 14 June 2013

Employee Vehicle Certification and Reporting System (ECARS) Policy


1.   The American Federation of Government Employees (AFGE) Council 214 and Air Force Materiel Command (AFMC), hereafter referred to as the Union and Management, hereby enter into this Memorandum of Agreement regarding subject policy as it applies to bargaining unit employees covered by the Master Labor Agreement (MLA) between the parties.


2.   AFI 32-7040 outlines Air Force installation responsibilities for compliance with applicable air quality standards, including the Clean Air Act (CAA) of 1990, as amended.   Subject guidance memorandum calls on installations to comply with the CAA by enforcing state and local vehicle emissions requirements.  The regulation will have no impact on installations in regions not subject to vehicle emissions testing.  Installations in regions subject to vehicle emission testing must enforce the same standards on-base.  To document compliance, employees will be required to self-certify their vehicle meets state/local requirements.  Employees will file the AF Form 4434 on an annual basis to indicate compliance with the applicable state/local requirement that applies to the employees’ vehicle.  Where required, employees will execute the AF Form 4434 electronically.   Employees are not required to present applicable state/local certifications when executing the AF Form 4434.


3.   The list of affected installations is subject to change, based on local air quality and EPA approved state implementation plans.  As of the date of this MOA, the following AFMC installations with AFGE C214 BUEs are subject to emission testing requirements:

          a. Edwards AFB

          b. Hill AFB

          c. Kirtland AFB

          d. Robins AFB


4.   Employees will be given 90 days advance notice to attain compliance.


5.   Employees may be required to produce proof of applicable vehicle inspection and maintenance compliance certification (i.e., emissions test) when involved in a traffic violation or other base traffic stops.  Employees who have misplaced their certification but are otherwise compliant per ECARS, will be granted two workdays to furnish proof of compliance in the event the employee cannot tender proof immediately upon request. 


6.   All remedies available under the MLA or 5 U.S.C. 71 will remain available to the parties if       concerns cannot be cooperatively resolved.



For Management / Date                                  For the Union / Date





___//SIGNED//______________                   ___//SIGNED//______________       


HQ AFMC/A6/7                                            Executive Assistant

                                                                        AFGE Council 214



___//SIGNED//______________                   ___//SIGNED//______________       

GINA MARTINELLI                                                JUSTIN BELL

Labor Relations Specialist                              Executive Assistant

HQ AFMC/A1KL                                          AFGE Council 214

MOA_on_AFI_32-7040_ECARS.pdf71.05 KB