MEMORANDUM OF AGREEMENT (MOA)

ON

448^th Supply Chain Management Wing (SCMW) Operating Instruction (OI) 23-401, “Employee Development and Certification Framework,” dated 1 May 2013 and

Expansion of the 448^th Supply Chain Management Wing

On The Job Training (OJT) Program 

The following MOAs are rescinded:

“448^th Supply Chain Management Wing (SCMW) Operating Instruction (OI) 23-401, “Employee Development and Certification Framework,” dated 1 May 2013,” signed 9 May 2014

Reference:  Professional Supply Management Certification Program (PSMCP) MOA, dated 8 October, 2015 

1.  The America Federation of Government Employees (AFGE) Council 214 and Air Force Materiel Command (AFMC), hereafter referred to as the Union and Management, hereby enter into this Memorandum of Agreement regarding subject training/certification program as it applies to bargaining unit employees covered by the Master Labor Agreement (MLA) between the parties.

2.  448 SCMW OI 23-401, dated 1 May 2013 outlined the objectives, requirements, and responsibilities for the training and certification of AFSC employees in the four “core” supply job series:   GS-346 – logistics management, 1101 – production management, 1670 – equipment management, and 2010 – inventory management.  The certification process was designed to document an employee’s demonstration of key competencies at progressive levels of advancement.  The program has been tested and is ready for expansion to the following non-core supply chain management series (Note:  5XX and 8XX subject to applicable Center Senior Functional concurrence):  

0080 – Security Administration Series

0301 – Miscellaneous Administration and Program Series

0303 – Miscellaneous Clerk and Assistant Series

0305 – Mail and File Series

0318 – Secretary Series

0326 – Office Automation Clerical and Assistance Series

0343 – Management and Program Analysis Series

0344 – Management and Program Clerical and Assistance Series

0399 – Administration and Office Support Student Trainee Series

0501 – Financial Administration and Program Series

0560 – Budget Analysis Series

0802 – Engineering Technical Series

0856 – Electronics Technical Series

0899 – Engineering and Architecture Student Trainee Series

1020 – Illustrating Series

1083 – Technical Writing and Editing Series

1515 – Operations Research Series

1699 – Equipment, Facilities, and Services Student Trainee Series

1910 – Quality Assurance Series

2001 – General Supply Series

2005 – Supply Clerical and Technician Series

2032 – Packaging Series

2099 – Supply Student Trainee Series

2130 – Traffic Management Series

2210 – Information Technology (IT) Management Series

4604 – Wood Working

3. Chapter 4 of the OI covers the professional certification program which was implemented by the referenced MOA, dated 8 October 2015.  This MOA implements the expansion of the On-the-Job Training (OJT) program, to include the task-level proficiency (certification) process, as documented in Chapter 3 of the OI.  The process includes OJT, demonstration of proficiency (certification), and the tracking of certifications using the “Training Business Area” (TBA) online system.

4.  Civilian Training Plans (CTPs) (formerly referred to as Functional Education and Training (FET) Template) .  A CTP  will be developed for each job series with 10 or more assigned personnel.  It will specify the knowledge, skills, and abilities required at each pay grade.  It will show the specific course requirements expected at each grade.  CTPs  will be based on the employee’s grade and series and requirements will be uniformly applied. New and revised CTPs   will be forwarded to AFGE Council 214 for review and comment two weeks prior to implementation.  Supervisors will see that employees receive all required courses prescribed at their grade level on a funds and space available basis.  Limited course funds/spaces will be distributed in an equitable manner.  Employees will not be penalized for courses not received.

5.  Equivalency Credit.  It is recognized that some employees are sufficiently trained and experienced to not require particular training outlined in the CTP .  Employees can submit an “equivalency” form to document past training and/or experience which covers the objectives of the CTP requirement. Supervisors grant the employee “credit” for training not required based on the employee’s proficiency.

6.  Identification of Tasks – The TBA system will identify all tasks subject to certification for a given position.  Using the TBA system, the employee will be able to access a complete list of tasks, the definition of each task, relevant reference materials, and training modules.  The system will maintain an up-to-date record of the employee’s certification status on each task.

7.  On-the-Job Training (OJT) – Task specific training will be accomplished through OJT.  Individual Training Plans (ITPs) will identify tasks specific to an employee’s particular workload.   OJT will be used to train employees on identified tasks.  Supervisors ensure that employees receive OJT on all tasks identified in his/herITP.  The TBA system will document attainment of proficiency (i.e. certification) for each identified task.   Employees who have difficulty becoming proficient at a task will be provided special assistance, to include an alternate qualified trainer, on request.

8.  Trainers – Individuals responsible for employee training will be competent in OJT and personally certified in the tasks they train.  Trainers will be volunteers unless no qualified volunteers exist, in which case, the least senior employees with the requisite skills, qualifications, and availability will be selected.   Trainers will receive OJT trainer education prior to assignment.  Trainers will not be held responsible for employee failures that might occur subsequent to certification.

9.  Certification – Once the trainer and the employee believe proficiency has been achieved, the employee will demonstrate task proficiency to his/her trainer.  Certification requires both the employee and the trainer to sign off on competency at the task level within TBA.  Ultimately, the supervisor is responsible for ensuring the appropriate trainer is assigned, training is provided, and proficiency is demonstrated and documented appropriately. 

10.  To mitigate the possibility of levying unnecessary training requirements onto employees, supervisors will review their employees’ training plans to determine which training and certification is required.  Experienced employees will be spared OJT and given certification without a demonstration of proficiency on tasks for which they have shown proficiency in the past. 

11.  Management is committed to assisting and supporting employees who are conscientiously pursuing their training and certification so as to prevent any adverse action or consequence.  When difficulties arise, the supervisor and the employee shall meet and develop a joint plan on how to timely meet the core job training/certification requirements. 

12.  Management agrees to brief the Union on the progress of this program one year after the signature date of this MOA.  Either party may re-open this agreement no earlier than one year after the signature date to address any unforeseen issues.  

13.  All remedies available under the MLA or 5 U.S.C. 71 will remain available to the parties if concerns cannot be cooperatively resolved. 

For Management / Date                                  For the Union/Date   

___________________________                  _____________________________

CRAIG L. POLLOCK JR,                             NICHOLAS SPYCHALSKI

Director, 431  SCMS                                     Executive Assistant,

AFGE Council 214

___________________________                  _____________________________             

ROBERT GOOD                                           TOM ROBINSON

Labor Relations Specialist                              Executive Assistant

AFMC/A1KL                                                 AFGE Council 214

MEMORANDUM OF AGREEMENT (MOA)
ON
Professional Supply Management Certification Program (PSMCP)

1.   The American Federation of Government Employees (AFGE) Council 214 and Air Force Materiel Command (AFMC), hereafter referred to as the Union and Management, and collectively as the Parties, hereby enter into this Memorandum of Agreement regarding subject program as it applies to bargaining unit employees covered by the Master Labor Agreement (MLA) between the parties.

2.   The Professional Supply Management Certification Program (PSMCP) is a voluntary program open to employees in a range of supply management related disciplines.  It provides a structure for pursuing and documenting the attainment of key competencies important to progression in the supply management field.  Eligible participants include civilian GS employees with experience in the supply management field and WG/WL/WS employees in series 6907, 6910, and 6912.  The program offers 5 levels of certification, each requiring certain experience and training courses highlighted in the PSMCP application requirement sheets, accessible on the SharePoint site.  This MOA authorizes implementation of the program, subject to the provisions below.        

3.   The program is open to both general schedule and federal wage system employees at Edwards, Eglin, Hill, Robins, Tinker, and Wright Patterson Air Force Bases. 

4.  The Parties agree that training and development opportunities shall be offered on a fair and equitable basis to all participating employees.  Failure or success progressing through this voluntary program shall not factor into performance evaluation. 

5.  Management agrees to keep the Union informed of progress in the development of new training and education resources, particularly Union proposed courses. 

6.  Changes to the program shall be subject to bargaining.  Bargaining over the AFMCI 36-202, Logistics Professional Development Program, will commence after the initial coordination and reconciliation has been completed.   

7.   All remedies available under the MLA or 5 U.S.C. 71 will remain available to the parties if concerns cannot be cooperatively resolved.

For Management / Date                          For the Union / Date

___________________________         _____________________________
SANDRA WIMBERLE                            TOM ROBINSON
HQ AFMC/A4PT                                     Executive Assistant
                                                                AFGE Council 214

___________________________         _____________________________
GINA MARTINELLI                                NICHOLAS SPYCHALSKI
Labor Relations Specialist                     Executive Assistant
HQ AFMC/A1KL                                     AFGE Council 214
 

MEMORANDUM OF AGREEMENT (MOA)

ON

Air Force Instruction (AFI) 36-809, Civilian Survivor Assistance, dated 15 April 2015

1.  The America Federation of Government Employees (AFGE) Council 214 and Air Force Materiel Command (AFMC), hereafter referred to as the Union and Management, hereby enter into this MOA regarding the above matter as it applies to bargaining unit employees covered by the Master Labor Agreement (MLA) between the parties.  This MOA supersedes the previous MOA concerning AFI 36-809, Civilian Survivor Assistance, signed 31 October 2003.

2.  The intent of the above AFI is to provide for the prompt and compassionate notification of next of kin (NOK) when an appropriated fund civilian employee becomes deceased (casualty). Additionally, it provides survivor assistance to the NOK in the handling of personal affairs related to the civilian’s employment.  This AFI revision   updates and clarifies responsibilities for notifying the NOK, and includes procedures for employees to identify and update their emergency contact information using the Defense Civilian Personnel Data System (DCPDS) MyBiz and a description of procedures for reporting a civilian death by the servicing Civilian Personnel Sections (CPS).

3.  The purpose of collecting NOK information is to provide casualty notification personnel immediate NOK contact information in the event of a casualty, and to provide the supervisor or next supervisory level contact information in the event of an emergency.  Employees are required to provide NOK information to their supervisor for entry in the Supervisor’s Employee Work Folder, AF Form 971.  Information should include the name(s) and address(es) of the person(s) the employee would like notified if the employee becomes a casualty or for any other emergency.  Entry of NOK information into MyBiz is voluntary but highly encouraged.

4.  Without NOK information in MyBiz, the ability to make timely notification to NOK could be adversely affected.  Management will not be liable for any delay in carrying out responsibilities associated with NOK notification or civilian survivor assistance resulting from NOK information not being readily available in the MyBiz application.

5.  All remedies available under the MLA or 5 U.S.C. 71 will remain available to the parties if concerns cannot be cooperatively resolved.

For Management / Date                                                For the Union/Date

___________________________                       _____________________________

CANDY L. LOHNER                                   TOM ROBINSON

Human Resources Specialist (Employee)     Executive Assistant

AFMC/A1KL                                                AFGE Council 214

_____________________________                  _____________________________    

COLLETTE MYERS                                        NICHOLAS SPYCHALKSI

Human Resources Specialist (Labor)               Executive Assistant

AFMC/A1KL                                                   AFGE Council 214

MEMORANDUM OF AGREEMENT (MOA)

ON

Air Force Wing Public Affairs Office Standard Organizational Structure

References: 

A.  Memorandum Wing Public Affairs Standardization Policy, Dated 7 April 2015

B.  Wing Public Affairs Office Standardization Plan, Dated March 2015

1.  The America Federation of Government Employees (AFGE) Council 214 and Air Force Materiel Command (AFMC), hereafter referred to as the Union and Management, hereby enter into this Memorandum of Agreement regarding subject restructure initiative as it applies to bargaining unit employees covered by the Master Labor Agreement (MLA) between the parties.

2. In 2009, the United States Air Force (USAF) Public Affairs (PA) attempted to complete a manpower study to evaluate and correct manning levels in the PA organization.  This study failed due to no consistency in the office organization, duty titles or job descriptions, distribution of manpower resources, and office processes.  In an effort to achieve a manpower standard, the USAF has concluded there is a need to standardize the organization of the PA offices.  Concluding the organizational standardization, another manpower study will take place.  USAF has tasked Management to complete these organizational standards throughout AFMC.  The possible impacts to AFMC PA civilians are a migration to a standard core document, realignment to a different division in the PA office, and possible duty changes.  This MOA implements the standardization of the PA Office, subject to the provisions outlined below.

3.  AFMC BUE’s will not be asked or forced to change duty stations as a result of this restructure.  Any local changes of an employees work location will be bargained between the local Union and Wing.

4. Every reasonable effort will be made to avoid adversely affecting employees through adjustments to the employee’s Position Description (PD).  All changes will be accomplished in accordance with MLA, Article 17, Position Classification.  If any new duties or assignments are added to an employee’s PD, employee training will be given to ensure successful performance.  This training may include on the job (OJT) training and/or school based training, depending on the nature of the newly designated duties and responsibilities.    

5. All remedies available under the MLA or 5 U.S.C. 71 will remain available to the parties if concerns cannot be cooperatively resolved.

For Management / Date                                  For the Union/Date

___________________________                  _____________________________

RONALD FRY                                              TOM ROBINSON

Public Affairs                                                  Executive Assistant

AFMC/PA                                                       AFGE Council 214

___________________________                  _____________________________       

KEISHA BARLOW                                      NICHOLAS SPYCHALSKI

Labor Relations Specialist                              Executive Assistant

AFMC/A1KL                                                 AFGE Council 214